MailProofs®
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THE FUTURE OF PROOF OF NOTICE

Send it.
Track it.
Prove it.

Important notices deserve more than a tracking number. Prepare, send, track, and organize your proof of notice — all in one place.

Get early accessSee how it works
Built for important communications. Designed for clearer records.
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ONE PLATFORM. EVERY IMPORTANT NOTICE.SCROLL TO EXPLORE ↓
01 / THE CHALLENGE

Sending the notice is easy.
Proving it shouldn't be hard.

A document here. A receipt there. A tracking number somewhere else. When communication matters, disconnected records create unnecessary work.

Discover a better workflow
Visual comparison of fragmented notice paperwork and an organized MailProofs workflow
Less chasing paperworkMore clarity
02 / HOW IT WORKS

From important notice
to organized proof.

Three straightforward steps. One connected workflow.

STEP 01
YOUR NOTICE

Create

Upload a document or prepare a notice. Keep the version you're sending tied to its record.

STEP 02
Email notice
Physical mail*
Other channels*

Deliver

Choose supported delivery channels appropriate to your notice and applicable requirements.

STEP 03
EVIDENCE RECORD

Prove

Follow the event timeline and keep available documents and delivery records together.

*Delivery methods depend on available integrations, account configuration, and legal requirements.

MailProofs illustration of a single notice record across delivery channels
Your records, connected.
03 / ONE NOTICE RECORD

Every detail.
One place.

Know what document was sent, who it went to, which channels were used, and what happened next — without stitching together screenshots and receipts.

Document and recipient details
Delivery activity in one timeline
Evidence ready to organize and export
Explore proof & security
04 / BUILT FOR REAL-WORLD WORK

When it matters,
MailProofs matters.

From a single important letter to the correspondence that keeps an organization moving.

01

Courts & court users

Keep notices, delivery history, and supporting records organized by matter.

02

Attorneys

Make demand letters, case communications, and evidence easier to manage.

03

Property managers

A clearer record for tenant, property, and time-sensitive notices.

04

Businesses

Track important customer, vendor, HR, and contract correspondence.

05

Government

Bring more consistency to official notices and audit workflows.

06

Individuals

Send important communications without the paperwork maze.

05 / A DIFFERENT KIND OF SOLUTION

Certified Mail is a service.
MailProofs is the workflow.

USPS Certified Mail and MailProofs serve different purposes. Here's how their roles compare.

CapabilityUSPS Certified MailMailProofs®
Primary purposeProof of mailing and delivery or attempted delivery through USPSManage the notice workflow and its evidence record
Document copyNot inherently included with the Certified Mail receiptDocument version associated with a Notice Record
Physical deliveryUSPS postal deliverySupported carrier workflows where enabled
Digital deliveryNot part of the Certified Mail serviceSupported digital notice channels where enabled
Tracking historyUSPS tracking and delivery or attempt eventsOne timeline for available carrier and digital events
Organized evidenceSender organizes documents and receipts separatelyA consolidated Notice Record and evidence package
Legal requirementsDepends on the governing rule and purposeDepends on governing rules, chosen channel, and use
Illustrated transition from fragmented traditional mailing paperwork to an organized MailProofs notice record
A simpler view of the notice workflow, from scattered records to one organized history.

The right delivery method still matters. When a law, court rule, contract, or agency requires Certified Mail, MailProofs does not replace that requirement. Supported delivery options and evidence vary by workflow.

Ask us about your workflow
WHY ONE WORKFLOW MATTERS

Less time chasing records.
More clarity when it counts.

Important communications can create a trail of receipts, messages, delivery events, and documents. MailProofs is designed to bring that work together, making notices easier to follow and records easier to locate.

Discuss your workflow
MailProofs illustration showing the benefits of a simpler, more organized notice process
One place for the work that follows an important notice.
06 / PROOF & SECURITY

Proof that's organized.
Records you can find.

Every important notice deserves a reliable, understandable history.

Document history

Keep the exact document version associated with the notice and its integrity information.

Timestamped timeline

See available events, from submission and delivery attempts to acknowledgments.

Searchable record

Spend less time tracking down evidence across different systems and inboxes.

Evidence package

Bring available notice and delivery documentation together for review or export.

WHY IT MATTERS

What happened next shouldn't be a mystery.

Build a clearer history around the communications that count.

MailProofs streamlined workflow concept
07 / FREQUENTLY ASKED

Good questions.
Clear answers.

Some things are too important to leave unclear.

Have another question?

No. USPS Certified Mail is a Postal Service offering. MailProofs is a notice-management and evidence platform designed to organize the documents, selected delivery channels, and related records. USPS Certified Mail is identified separately where supported.

08 / LET'S TALK

Start a conversation.
We'll take it from here.

Have a question about sending notices, team workflows, or the future of MailProofs? We'd love to hear from you.

Reach the teamSend us a message and we'll get back to you.
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A BETTER WAY FORWARD

Your next important notice
deserves a better process.

Less paperwork. More visibility. A record that stays together.

Talk to MailProofs
Send it, track it, prove it: MailProofs notice delivery and evidence concept